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Landlord Gas Safety Certificate and Boiler Service As a landlord, it's your responsibility to ensure that all gas appliances chimneys, flues and chimneys are inspected every year. The law also requires you give a copy of the check to your tenants. If the engineer considers that any appliance or installation is immediate danger, they will request permission to shut off the supply of gas and recommend the installation of inspection hatches. What is the definition of a Gas Safety Certificate? A gas safety certificate for landlords is a document that proves that all of the rented property's gas appliances and flues have been checked by a qualified gas engineer. Landlords are legally obliged to arrange a gas safety check annually for each rental property they own. Gas Safe registered engineers carry the inspection and ensure that all pipework, appliances and flues comply with safety regulations. Landlords are also legally required to provide tenants with an original copy of the CP12 Gas Safety Certificate (Gas Safety Record) following each annual gas safety inspection and test. This must be given to current tenants within 28 days of the Gas Safety inspection and given to new tenants at the start of their tenancy. CP12 is an abbreviation used for the CORGI Proforma 12 which was used by the Council for Registered Gas Installers (CORGI) prior to being replaced by the Gas Safe Register in 2009. The form shows the date of the last gas inspection or test, the results, any issues or actions that need to be addressed, as well as the name of the person who conducted the inspection. The engineer will offer advice if the Gas Safety Check reveals any issues with the gas appliance. This will include what needs to be fixed in order to ensure it is safe to use. If a gas appliance is found to be Immediately Dangerous or Abnormally Lethal, the gas supply will need to be disconnected until the issue is fixed. If a tenant refuses to allow access for the gas safety checks to be carried out the tenant is guilty of an infraction that is punishable by law. A landlord may apply to the courts for an injunction in the event of need, but it is usually much easier to simply send a well worded letter explaining the reasons why it is crucial that the checks are carried out and what they'll involve. This will encourage tenants who are hesitant to let access to the property. If not the landlord has to start the eviction procedure. How often should I get a Gas Safety Certificate? By law, landlords and let agents are required by law to conduct an annual gas safety inspection of the chimneys and gas appliances that they provide to their tenants. This is done to ensure that the appliances are safe to use and that there are no gas leaks in the building. This is a vitally important responsibility and landlords should ensure that they get their gas inspections done by a licensed gas engineer. The Gas Safety Certificate, formerly known as the Gas Safety Check Record, is a legal document which indicates that an engineer completed a gas check within the last 12 months. It is given to the landlord and should be given to the tenant to prove the safety of the gas supply. It is valid for a period of 12 months, and must be renewed each year. A landlord who is unable to provide a Gas Safety Certificate for their tenants could be penalized. Gas Safety checks must be completed by landlords in time. They must also keep a copy in case tenants ask for it. Installing inspection hatches on all gas appliances is a good idea, because it lets engineers easily access the appliances to conduct annual inspections. If the appliance is deemed to be at risk during an inspection the engineer will categorise it as such and will shut off the boiler and suggest that tenants not to use it until the inspection hatch has been installed. Landlords should also make sure that they give their tenants a minimum of 24 hours notice before they are allowed to enter the property to carry out Gas Safety checks. gas safety certificate replacement will allow tenants to prepare for the visit and give permission if needed. If a tenant is refusing entry to the engineer the landlord must explain the reason why it is necessary and what would happen if the tenant refused. If the tenant continues to refuse then the landlord should look into evicting them pursuant to section 21 of the Housing Act 1988. What happens if you don't own a Gas Safety Certificate? In short, it's a landlord's legal duty to ensure that their property is equipped with a valid gas safety certificate before tenants move in. Failure to adhere to the law can lead to the landlord being charged or fined severely. The regulations stipulate that landlords must also provide copies of the gas safety records to their tenants upon request. Gas Safe registered engineers must visit the rental home of the landlord in order to perform an inspection of the gas supply to all gas appliances. During the inspection, an engineer will be able to identify any issues that could pose a risk to tenants. They will issue the CP12 gas safety certificate, which is known as the Landlord Gas Safety Record or a Gas Safety Certificate. This is an important document that every tenant should keep. This document provides information on gas installations in a rental property, including when they were tested and their expiration dates. It can help tenants identify issues with their appliances or installations and make sure that they know how contact a Gas Safe Engineer to have them tested. Landlords must provide the gas safety report to their tenants, both new and current within 28 days after the engineer has visited their property. The landlord must also give the copy of CP12 at the beginning of the tenancy. Landlords who fail to provide the copy of the gas certificate could be prosecuted and face unlimited fines, or six months in prison. The same way, landlords should ensure that carbon monoxide detectors work in their homes and arrange for them being tested every month. If the alarm is not functioning, the landlord has to repair it. The rules governing this are applicable to private, council and housing association landlords as well as licensable houses of multiple Occupation (HMOs). In June 2017 in June 2017, the High Court decided that it was unlawful for landlords to issue Section 21 notices if they did not provide their tenants with a valid gas safety certification. The decision was based upon the law that requires landlords with assured shorthold leases to obtain a gas safety certification for their property prior to the time tenants move into it. How do I get a Gas Safety Certificate? Landlords are legally responsible to ensure that gas appliances, flues and pipework within their properties are safe for tenants. This is covered by the Gas Safety (Installation and Use) Regulations 1998. To comply with the regulations, landlords are required to conduct annual gas inspections on all gas appliances and flues that they supply for use in the property. This is called a CP12 Gas Safety Certificate, and it has to be completed by a certified Gas Safe Registered Engineer after each inspection. Landlords should also think about performing a boiler inspection at the same time as an CP12 inspection. This will ensure that the gas appliances are functioning properly and safely. Landlords are usually able to get a combined CP12 and boiler service at an affordable price from a professional gas engineer, who will be able to check the seals on boiler burners. They will also inspect the flue system for cracks and leaks cleaning the heat exchanger and burner and carry out general maintenance. The CP12 is often known as “landlord's gas safety certificate” but it actually is known as the Gas Safety Record Documentation. It contains the results of all safety inspections and the details of any actions or issues that need to be resolved. Landlords must give their tenants a copy of the CP12 document within 28 days of the Gas Safety check being completed. It is crucial that landlords and letting agents allow Gas Safe registered engineers access to the property to conduct safety inspections and for maintenance. It is essential to inform tenants about the importance of allowing gas engineers access to the property and explain that the engineer's job is to keep them safe from carbon dioxide poisoning. If the tenant does not allow access the agent or landlord must state the legal requirements in writing. They should then visit the property and force entry if needed. Gas Safe ID cards should be requested by tenants before they are allowed to enter the property. This will ensure that the engineer has the necessary qualifications to work with your home's systems and therefore be trusted to perform the safety inspection. It's also worth bearing in mind that the gas engineer is legally permitted to shut off any malfunctioning equipment and cut off your gas supply if necessary.